JOIN OUR TEAM

The Foundation for Tacoma Students is the backbone nonprofit and staff dedicated to supporting the Graduate Tacoma community-wide movement. We are guided by our values, commitment to equity, and the core belief that working together is key to realize a Tacoma where every child succeeds, cradle to career

CURRENT OPENINGS

The Foundation for Tacoma Students seeks an Executive Assistant to support the Executive Director and the Board of Directors primarily, and sparingly our senior managers, by providing high-quality administrative and clerical assistance. The Executive Assistant’s main duties include scheduling meetings, making travel arrangements and organizing daily calendars. To be successful in this role, one should be proactive, meet deadlines and communicate effectively. The ideal candidate should also have previous experience as an Executive Assistant and is familiar with office management etiquette. Ultimately, the successful Executive Assistant should be able to identify and address the needs of the senior leadership and perform administrative tasks to ensure the organizations workflow runs smoothly.

This position requires excellent communication and interpersonal skills and ability to provide information and service to a wide range of internal and external contacts. Requires knowledge of the standard office policies and procedures and may include responsibility for executive office management as appropriate.

 
RESPONSIBILITIES

● Uphold a strict level of confidentiality

● Coordinate executive communications, including taking calls, responding to emails and interfacing with community partners, funders, and board members

● Prepare internal and external organizational documents for team members and partners

● Schedule meetings and appointments and manage travel itineraries

● Arrange organizational events to take place in and outside of the workplace, such as retreats, partner forums, fund-raising events and community appreciation events

● Maintain an organized filing system of paper and electronic documents

● Develop and sustain a level of professionalism among staff and partners

● Manage board materials including taking minutes, scheduling meetings, tracking contributions and more

● Provide a wide range of complex office administration and support to the highest-ranking members of the organization

● May prepare spreadsheets for budgets, grants or contracts

● Supports general office operations

● Provides wide ranges of support including keyboarding, composing and editing letters, memoranda, reports, materials, presentations, etc.

● Uses multiple technical applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email, and other technical/scientific applications

 
EXPERIENCE, SKILLS, AND COMPETENCIES

● Proven work experience as an Executive Assistant

● Knowledge of office procedures

● Solid experience with office management systems like MS Office and G Suite

● Familiarity with online calendars and cloud systems

● Experience using office equipment, including printers, scanners, and Zoom

● Strong communication skills (via phone, email and in-person)

● Experience exercising discretion and confidentiality with sensitive company information

● Excellent organizational skills with an ability to think proactively and prioritize work

● High school degree; additional qualifications as Personal Assistant or Secretary are a plus

● Five plus years related experience with proven office administration and customer service skills required

● Proven interpersonal skills with experience providing complex administrative support in a high-profile environment with tact and diplomacy

● Ability to work across teams and with a variety of projects and constituencies

 
COMPENSATION

This position is classified as a salaried employee scale (2). The starting salary range for this position is: $55,000 – $70,000. Competitive benefits package include, health, vision, dental and volunteer 401K program with employer match options.

 
HOW TO APPLY

Please email a Resume and Cover Letter to hr@graduatetacoma.org using the subject line “Application for Executive Assistant – YOUR NAME.” No phone calls, please.

The Foundation for Tacoma Students seeks a temporary, part-time employee to serve as the Office Coordinator to support various office management functions. This position will begin as a six-month temporary employment status, whereby a needs evaluation of this position will be assessed and revisited at the end of the six months.

The Office Coordinator will support the administrative functions of the organizations as described in more detail below. The Office Coordinator will be expected to use the organization’s existing and/or emerging tools and platforms (e.g., customer relationship management system), as well as help create any additional systems and processes that support efficiencies within general operations. Additionally, this position will be expected to interface with both internal FFTS staff and external community stakeholders, and thus must have a good general understanding of the Foundation for Tacoma Students operations overall.

 
RESPONSIBILITIES

Telephone support (e.g., answer/direct calls and messages, update internal phone lists)

Attend to visitors and direct to appropriate parties

Physical mail receipt and distribution to staff

Manage miscellaneous deliveries

General email account management

Physical and electronic file support and organization (e.g., contracts/agreements, etc.)

Facility coordination – technology, building maintenance/repair coordination (HVAC), service contracts, water delivery, etc.

Office rental/space usage management and facilitation

Supply inventory and orders (e.g., stationery, food/drinks for meetings, etc.)

Manage postage meter

Maintain various organizational subscriptions

Update internal ‘Partner Events’ tracker and facilitate staff event registration

Safety/security support (e.g., security camera system, parking lot)

Bank deposits

Renew/maintain business license and liability insurance

 
EXPERIENCE, SKILLS, AND COMPETENCIES

High school degree or two plus years related experience with proven office support and customer service skills required

Knowledge of general facilities/office procedures

Solid experience with office management systems like MS Office and G Suite

Familiarity with online calendars and cloud systems

Experience using office equipment, including printers, scanners, and Zoom

Strong communication skills (via phone, email and in-person)

Experience exercising discretion and confidentiality with sensitive company information

Excellent organizational skills with an ability to think proactively and prioritize work

Ability to work across teams and with a variety of projects and constituencies

 
COMPENSATION

This position is classified as a temporary, part-time employee. The starting hourly range for this position is $21.50 – $23/hour. This position is not eligible for benefits.

 
HOW TO APPLY

Please email a Resume and Cover Letter to hr@graduatetacoma.org using the subject line “Application for Office Coordinator – YOUR NAME.” No phone calls, please.

The Foundation for Tacoma Students seeks a temporary, part-time employee to serve as the Programs Coordinator to support various collective action and community involvement functions. This position will begin as a temporary employment status set to expire June 30th 2022, whereby a needs evaluation of this position will be assessed and revisited.

 

The Programs Coordinator will support the administrative functions of the Collaborative Action Networks (CANs), as described in more detail below. The Programs Coordinator will be expected to use the organization’s existing and/or emerging tools and platforms (e.g., customer relationship management system, social media portals, Google suite etc.), as well as suggest any additional systems and processes that support efficiencies within the work within and between CANs, partners, community members, and managers. Additionally, this position will be expected to interface with both internal FFTS staff and external community stakeholders, and thus must have a good general understanding of the Foundation for Tacoma Students operations overall.

 
RESPONSIBILITIES

Client management system updates and entries

Technical support and management of CAN meetings

Collection and synthesis of partner events and resources for intended distribution

Calendar organization and maintenance

Coordination and logistical support of events

Coordinated presence and support of CAN workgroup meetings

CAN manager partnership and support

 
EXPERIENCE, SKILLS, AND COMPETENCIES

High school degree or minimum two years of related experience with proven office support and customer service skills required

Knowledge of Tacoma community and youth services

Knowledge of general office procedures

Intermediate or expert experience with office management systems like MS Office and G Suite

Familiarity with online calendars and cloud systems

Experience using office equipment, including printers, scanners, and Zoom

Strong communication skills (via phone, email and in-person)

Excellent organizational skills with an ability to think proactively and prioritize work

Ability to work across teams and with a variety of projects and constituencies

 
COMPENSATION

This position is classified as a temporary, part-time employee with an expected commitment of

15 hours/week and a maximum of 20 hours/week during organizational events and high traffic seasons.

The starting hourly range for this position is $18-20/hour. This position is not eligible for benefits.

 

The Foundation for Tacoma Students does not discriminate against any applicant because of race,

disability, color, creed, religion, sex, gender, age, national origin, ancestry, citizenship, veteran status,

marital status, or sexual orientation in hiring, training, termination, recommendations, rates of pay, or

other terms and conditions of employment.

 
HOW TO APPLY

Please email a Resume and Cover Letter to Leigh Butler at hr@graduatetacoma.org using the subject line “Application for Programs Coordinator – YOUR NAME.” No phone calls, please.